Communicate the preventive and corrective maintenance requirements to production so that they fully understand the need for the maintenance window. It is the setting of order and time for planned events. The benefits of good Maintenance Planning and Scheduling are numerous, and include: Increased productivity of tradespeople Reduced equipment downtime Lower spare parts holdings Less Maintenance rework and many more… Some parts of the scheduling process will always remain. By Shane Daniel Most asset-intensive organizations recognize that efficient and effective maintenance planning and scheduling is one of those cornerstone processes that can help ensure equipment reliability and assist with attaining excellence in operations. Plan the maintenance task. Any strategy or procedure needs planning and scheduling if it were to be implemented successfully. Corrective action could include training, a change to the preventive maintenance programme or equipment redesign. Hence the secondary purpose of maintenance planning is to ensure the trades do quality work by providing all the parts, tools, information, procedures and check testing needed to deliver a quality job. Implementing a Maintenance Planning & Scheduling process can be trying, difficult and downright frustrating. Maintenance tasks a… Developing and creating a maintenance strategy plan will depend largely on the assets of the company and the operation of the equipment. It is usually the responsibility of the maintenance supervisor to confirm that the maintenance work meets the required quality standards, usually through selected planned job observations. By performing effective maintenance planning, you can remove the breakdowns, which can result in environmental hazards. Identify and eliminate problems quickly and effectively with How-to Guide: How to use a problem-solving A3 Report, an essential guide to compiling an A3 report, © 2020 Competitive Capabilities International, Join our global community of operations and supply chain leaders, CI practitioners and subject matter experts. Maintenance Planners apply EMP methods by undertaking a range of maintenance inspections and scheduling maintenance processes. Scheduling is a joint maintenance and operations activity to establish the best timing for major jobs and services. Share on email. As the third-largest beer brewer in the country, MillerCoors runs its facility around the clock every day of the year. MRO-Zone.com Online Bookstore. In the long run, unplanned or unscheduled downtime and maintenance store stock-outs rob the business of both capacity and profit. Maintenance planning and scheduling, arguably the most neglected functions of modern asset management, are at the heart of an effective maintenance management system. A few important tips to help you avoid common pitfalls when creating a PM plan. Yet many organizations still struggle to make their maintenance planning and scheduling as effective as it should be. In addition, they usually have poor storeroom management, leading to shortages of some materials and surpluses of others. They’re also focused on making sure their planning and scheduling practices uphold your facility’s reliability. Always becoming more effective at preventing those failures that matter to our business. Effective Maintenance planning and scheduling. Newsletter Sign Up . With Field Eagle, your data can be synchronized to the planning department properly, where it can be used for maintenance planning. printablereceipttemplate.com. 6 Maintenance Planning Principles. Send it Over! Preventive maintenance and planning fit together perfectly, just like salt and pepper, Batman and Robin, and movies and popcorn. Often the improvements don’t last, even when the initial implementation seemed successful. This article outlines a structured, proven approach that has worked in many organisations. ‘Scheduling’ involves deciding when to do the work. The basic goal of planning and scheduling is avoiding delay. PMP is the percentage of planned maintenance hours, versus overall maintenance hours. Traffic surveys form a major part of the traffic engineer's work and are of fundamental importance since most design problems require a detailed knowledge of the operating characteristics of existing and future traffic movements. Within This Page. Information Collection. That move is accomplished primarily through the use of predictive methodologies (PdM) and quantifiable PMs integrated with good Planning and Scheduling. Download. Deciding to make a plan segues us to Habit 2… Yes, identifying the right work is key however without effective maintenance planning and scheduling work execution will not be as effective and efficient. When improving your maintenance program you need to understand that not all improvements have the same leverage: First, focus on eliminating … Breakdown or failure of the management process is often overlooked in a major failure. Yet studies show that most companies still do not perform maintenance planning effectively, with a resultant negative impact on work effectiveness, wrench time, equipment uptime, equipment reliability and cost. 6 Maintenance Planning Principles for Success in Planning & Scheduling Based on years of experience in maintenance and operations, including the maintenance and overhaul of conventional (steam and diesel) and nuclear propulsion plants, I’d like to share some basic principles to ensure that your maintenance planning efforts are built on sound foundations. How to ensure effective maintenance planning and scheduling By FM Media 6 November 2012 How to align maintenance projects with business objectives and make informed maintenance decisions is explained by DONALD MACDONALD , head of consultancy at Programmed Facility Management. An effective maintenance planner has clear communication skills, a sound knowledge of maintenance and workflow processes, and strong technology skills. Often the improvements don’t last, even when the initial implementation seemed successful. Subscribe to our monthly TRACC Community of Best Practice Newsletter and receive valuable content delivered straight to your inbox. However, maintenance planners sometimes find themselves too busy to do proper planning. Unlike reactive maintenance, preventive maintenance requires maintenance planning. Yet many organizations still struggle to make their maintenance planning and scheduling as effective as it should be. Constructing an Effective Maintenance Plan. Review this plan periodically to improve the accuracy and quality of the information. Every maintenance team member should be conversant with and apply them accordingly. Quickly implement an effective PREVENTIVE MAINTENANCE PLAN by following these 13 simple steps! Always making better use of our scarce resources. This is normally done through a work request so that planning and scheduling can take place. These three items allow the planner to identify most potential issues and provide the information, and materials to avoid them. But proactively planning and scheduling your maintenance can often seem impossible amid unexpected priority changes and urgent requests - or what many describe as “firefighting”. Inspectioneering Journal Volume 21, Issue 2. Effective Maintenance Planning and Scheduling is a requirement not an option if one wants to optimize the effectiveness and efficiency of their maintenance workforce. Crafts people and maintenance leaders must work as a team with operators and operations leaders if significant improvements are to be made in the total operations process. With 65% of the engineer’s time being used efficiently, only 35% of their time is wasted. A clear understanding and successful application of this practice is essential for improving customer service, craft productivity and creating a professional, pro-active maintenance strategy. Ensure that all the resources, material, labor, contract services, specialist equipment, tools and information are available. Preventative Maintenance Software is critical for the success of a business that relies on equipment. Unfortunately, most organizations encounter difficulties in achieving effective maintenance planning and execution. ‘Planning’ involves deciding on what exactly needs to be done, determining priority, and defining the sequence of activities and skills required. It is a Best Practice to have over 80% of all maintenance work planned. This course is 85% concerned with procedures and events taking place before the first spade of dirt is moved. Improved planning and scheduling. Listed below are some of the maintenance strategy types that you may adapt for your … Operation & Maintenance Planning . A superior data collection tool combined with effective maintenance planning and scheduling will increase operational efficiency and make your PM program a success. What is Maintenance Planning & Scheduling? These are testing, servicing, calibration, inspection, adjustment, alignment and installation. Once identified, the problem must be reported to the maintenance department. Unfortunately, most organizations encounter difficulties in achieving effective maintenance planning and execution. Analyze the root cause of major failures and take corrective action to prevent recurrence. Without planning and scheduling, the wrench-on time for a company is on average only 35%. Although this will depend on organizational arrangements, consider the following: Where necessary, undertake hazard analyses to identify risks and formulate action plans to control access to high-risk areas; your plans should include hot work permits, confined space permits and lockout procedures. Once... 2. Details. There is a a proven, more efficient, cost-effective method of lighting maintenance planning and repair. Relevant skills Effective maintenance planning and scheduling is vitally important for every asset, because not only does it enable production and safety targets to be hit, but it can also save time and money. Maintenance Planners apply EMP methods by undertaking a range of maintenance inspections and scheduling maintenance processes. Most organisations that implement maintenance planning and scheduling do not achieve the long-term results they expected. Maintenance practitioners across industry use many maintenance terms to mean different things. This episode of the weekly podcast covers all the aspects of maintenance planning and scheduling. Developing the weekly and the daily maintenance plan; Scheduling is built on the foundation of good planning: Estimated Duration, the requirement and availability of manpower, parts and special tools are the basis used to effectively schedule work. How would you like to dramatically reduce the stress involved and see results quicker? Let us look at each of them in detail. This website uses cookies to improve your user experience. It takes a professionally trained Maintenance Planner carefully planning and scheduling work to maintain the designed reliability of equipment. Yes, identifying the right work is key however without effective maintenance planning and scheduling work execution will not be as effective and efficient. As Sisyphus well knew, pushing things up mountains is difficult, and the uphill struggle from the reactive to the proactive maintenance world is often a frustrating “three steps forward, two steps back” process. An approach using basic project … Weekend maintenance is never desirable because, in many cases, suppliers are not available and personnel are expensive. … Identify the problem. Scheduling is not planning. The benefits are well worth it. This result should be unquestionably obvious in even a moderately successful Planning and Scheduling effort. Measuring how much time craft technicians actually spend on the job site versus other activities determines the effectiveness of the maintenance planning program: (Obtaining parts or tools, etc.) Effective traffic data collection is the cornerstone of the successful planning, maintenance and control of any modern transport system. Course Details Maintenance planning is one of the most effective ways to increase workplace safety, reduce downtime, improve work quality, and ensure that resources are used efficiently. Planning and SchedulingThese are two different functions that … You Will Get: [1.] FOREWORD As a follow-up to earlier Technical Documents on Good Practices for Improved Nuclear Power Plant Performance (IAEA-TECDOC-498) published in 1989, and Good Practices for Outage Management in Nuclear Power Plants … This article outlines a structured, proven approach that has worked in many organisations. Effective maintenance planning and scheduling is probably the single most important area to get right in an effective maintenance organisation. Budgeting is easier and more accurate. Not all maintenance management plans are created equally, however. After all, it is a logical expectation from the business standpoint. the WMAT user status code indicates that the task is awaiting materials, Master data changes to strategies and plans. Effective maintenance planning consists of four broad steps – information collection, assessment of equipment criticality, involvement of operations group, and measurement of KPIs. The maintenance organization of today, like many departments, is under continued pressure to cut costs, show results, and support the mission of the organization. To achieve an effective Maintenance Planning System, a rigid process needs to be developed and followed. In addition, they usually have poor storeroom management, leading to shortages of some materials and surpluses of others. Work Flow The work order is an integral part of an effective maintenance operation. Therefore, maintenance planners must establish strong relationships with key functions in the organization. Successful maintenance organizations are built around effective communications between all functions within the organization. Effective Maintenance Planning (EMP) ensure that the plant and machinery used in mining, oil and gas, manufacturing, petroleum refining and mineral processing industry is in the best possible working order. How to Achieve Effective Maintenance Planning John Crossan. PDF; Size: 17 KB. Focal Points. We’ve listed the top 6 key maintenance planning principles to guide a planner in developing a work plan for each request. Implementing proper maintenance planning and scheduling, however, can increase the wrench time from 35% to 65%. They’re also focused on making sure their planning and scheduling practices uphold your facility’s reliability. Yet it is consistently dismissed as an add-on function that can be removed in times of budget constraint and often assigned to the person who is no longer able to work on the tools, without any consideration to their capability in the role. Share on facebook. Common Maintenance Strategy Examples. This requires an investment in time and resources that is not required with less complex maintenance strategies. The majority of maintenance work can be planned and, for the most part, should be. You have the power! Effective Maintenance Planning and Scheduling is a requirement not an option if one wants to optimize the effectiveness and efficiency of their maintenance workforce. The effective preventive maintenance consists of 7 major milestones. That means that for every technician working an 8-hour day, only 2.8 hours of that day is spent working on assets. Maintenance Planning• Identifying the parts, tools, procedures, and standards/ specifications required for effective maintenance work, increasing wrench time.• Planning is key to the success of Precision Maintenance 10. A PDF file you can print out [2.] There may even be a need for outside contractors, items to be purchased or work permits to be obtained, all of which must be arranged in advance. They plan and organise preventative maintenance … In the case when the maintenance for fatigue crack is applied and the existing crack is removed, a new optimum inspection and maintenance planning will be investigated to manage the occurrence of potential fatigue cracks. The following are a few "DOs and DON'Ts" based on years of observations and experiences that should help you if you are in this situation. System of Maintenance Planning. The need for maintenance can be triggered by a failure, a noisy bearing or an oil leak. The processes in this course pave the way for planning and control of maintenance resources. Planning is one of the most time-consuming yet important activity if an organization needs anything done efficiently and effectively. By utilizing these 5 tips, you will be able to build a robust, highly efficient and effective … A preventive maintenance is a crucial component of every company’s TPM program. All work has the potential for delays and will benefit from historical analysis and planning. Effective Maintenance Planning (EMP) ensure that the plant and machinery used in mining, oil and gas, manufacturing, petroleum refining and mineral processing industry is in the best possible working order. The role of the Maintenance Planner is to improve work force productivity and work quality by anticipating and eliminating potential delays through planning and coordination of labor, parts and material, and equipment access. It is used to represent inspection, preventive maintenance and repairs for which you plan time and scope of work in advance. Therefore, only the first inspection time (i.e., t ′ i n s p, 1) obtained from the MOOP for optimum maintenance planning is effective for practical applications. However, maintenance planners sometimes find themselves too busy to do proper planning. It must be emphasized, however, that this is the author’s preferred interpretation of these terms, and should not necessarily be taken as gospel tr… But, it doesn’t have to be like that. 11. Introduction. Allocate your maintenance personnel to specific areas or pieces of equipment, Ensure the allocated person has the skills to perform the task, Be very clear about the type of work that will be allocated to outside contractors. By utilizing these 5 tips, you will be able to build a robust, highly efficient and effective … That’s a major reason why so many slide back into the familiar, ugly, day-to-day, survival morass at the bottom. Planned work versus unplanned work has a cost ratio of 1:5 – that is, unplanned work is 5x the cost of planned work. Effective Maintenance Planning, Estimating and Scheduling is a major best practice for all maintenance operations. Its production process from raw materials and ingredients to shipped six-packs requires complex processes in a tightly-linked manufacturing line. Successful organizations design and build highly effective maintenance departments. Delays are not simply part of a technician’s job and should be avoided; Sampling wrench time can be used to measure how effective planning can be Tip from Jerry Wilson and Ricky Smith, Co-Authors Planning & Scheduling Made Simple. How to Create More Effective Meetings – Maintenance Planning and Scheduling. Make use of the System and User Status codes that your CMMS/ERP system provides (e.g. It’s not an overnight process though, so don’t give up if you think it might take too long. How to Achieve Effective Maintenance Planning John Crossan As Sisyphus well knew, pushing things up mountains is difficult, and the uphill struggle from the reactive to the proactive maintenance world is often a frustrating “three steps forward, two steps back” process. When all six of these foundational steps are implemented and combined correctly, maintenance planning can attain much greater levels of efficiency. Maintenance Planning in Practice: MillerCoors Case Study The challenge. Maintenance Planning identifies the What, Why and the How. Maintenance planning and scheduling is one of the fastest and most effective investments an organization can make to improve productivity and availability. Maintenance planning is one of the most effective ways to increase workplace safety, reduce downtime, improve work quality, and ensure that resources are used efficiently. It's important to have maintenance planning principles within your preventative maintenance program. 6 maintenance planning steps to get you out of firefighting mode 1. by Peter Cholakis, Four BT, LLC Glenn Hunt, Peripheral Systems, Inc. The remaining 15% involves execution tactics to keep the project on course. This improvement would enable an organization to move away from a reactive (firefighting) state of maintenance, and improve overall workforce efficiency. Maintenance may occur too often with a preventive maintenance program. Implementing a Maintenance Planning & Scheduling process can be trying, difficult and downright frustrating. The maintenance planner must therefore have the technical skills and equipment knowledge to do this planning. In other words, if a … Equipment reliability is increased. At this level of efficiency, a technician working an 8-hour day will complete 5.2 hours of actual work. DOs & DON’Ts of Effective Maintenance Planning Add comment View comments Print Questions to Ask…. Sources. A prescriptive maintenance schedule powered by machine learning may be a smart investment for your most critical assets. So to level the playing field, it is necessary to explain the way in which a few of these terms have been utilized throughout this document to ensure common understanding by all who read it. Maintenance planning and scheduling is one of the fastest and most effective investments an organization can make to improve productivity and availability. Increasing productivity or value-added work of maintenance personnel depends a great deal on properly planned activities. We must plan for maintenance excellence because it does not occur naturally. Maintenance planning in SAP PM is used to avoid any equipment breakdown or production breakdown. Plan the work: The What, How and Why. For inessential components that do not affect safety, reactive or corrective maintenance may be the most cost-effective route. A maintenance planning function is a critical tool for reducing downtime and maximising the value of preventive maintenance. That’s because in order for a preventive maintenance program to succeed, it requires a solid blueprint. The benefits of good maintenance … The effective use of a CMMS is an integral tool for achieving a maintenance strategic master plan, but it is only part of the process for improving maintenance management. Yet it is consistently dismissed as an add-on function that can be removed in times of budget constraint and often assigned to the person who is no longer able to work on the tools, without any consideration to their capability in the role. Suzane Greeman, president and principal asset management advisor of Greeman Asset Management Solutions Inc., covers 6 steps to establish an effective maintenance planning and scheduling process.. Greeman will first discuss how maintenance activities become costs and help attendees understand the difference between doing maintenance and maintenance management. Waiting times, unnecessary parts and inaccurate information are eliminated. Working with various operations, I have often seen the line between planning & scheduling blurred. Effective Planning, Scheduling & Coordination With acclaimed author and internationally renowned maintenance trainer Joel Levitt Venue – Airport Hotel Attwood (10 minutes from Tullamarine, 20 from the CBD) June 21 & 22 This workshop is for Maintenance Planners, Schedulers, Supervisors, Coordinators and people involved in the planning of day-day maintenance activities. Most asset intensive organizations recognize that efficient and effective maintenance planning and scheduling is one of those cornerstone processes that can help assure equipment reliability and assist with attaining operational excellence. The legal requirements with regard to statutory inspections are generally quite rigid, so try and devise a 52-week maintenance plan at the beginning of each year. Waiting times, unnecessary parts and inaccurate information are eliminated. What is the work to be performed. Share on linkedin. The planner (or, in some instances, a maintenance scheduler) should monitor outstanding schedules or work requests to ensure that the planned work was actually done. Best Practices of Maintenance Planning & Scheduling, Matt Midas. This leads to important asset-related data and information being shared across the plant, and even across multiple plants. Introduction; Description ; Relevant Codes and Standards; Additional Resources; Total life-cycle costs include initial design, construction, operations, maintenance, renovation, and demolition. Many organizations schedule maintenance for a specific period during the working week or month. Defined GOALS for each section [4.] Reactive maintenance results in higher maintenance cost. These steps form a sustainable process of continual improvement. A CMMS provides the systems and procedures to establish a more effective day-to-day maintenance planning and scheduling function, which is a key contributor to improved craft labor utilization and customer service. Updated: 12-05-2017. Effective maintenance planning and scheduling is probably the single most important area to get right in an effective maintenance organisation. 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